Substitutions, refunds, and cancellations
Press & Media
Once registration opens, you may apply to attend. Your application will be reviewed by our content team, and you will be notified if you are approved or if additional details are needed. Please note that analysts will not be approved to attend as press. Each press registration is reviewed on a case-by-case basis. Members of the press are also encouraged to become media partners – this will allow your organization additional benefits.
Substitutions, refunds, and cancellations
June 24-26, 2024 - Newport Beach, CA:
Cancellations must be received in writing by May 22, 2024 for a refund, minus a $50* administrative charge. After May 22, 2024 refunds are not available. Substitutions may be made at any time by contacting the GridTECH Connect Forum team IN WRITING at gridtechconnect@clarionevents.com. We look forward to seeing you in Newport Beach, CA! If you have any questions, please contact us at gridtechconnect@clarionevents.com
October 28-30, 2024 - Newport. RI:
Cancellations must be received in writing by September 23, 2024 for a refund, minus a $50* administrative charge. After September 23, 2024 refunds are not available. Substitutions may be made at any time by contacting the GridTECH Connect Forum team IN WRITING at gridtechconnect@clarionevents.com. We look forward to seeing you in Newport, RI! If you have any questions, please contact us at gridtechconnect@clarionevents.com
Suit casing / Outboarding
GridTECH restricts exhibitors and other companies from hosting or participating in competing or conflicting events or activities that occur during official show hours. Exhibitors violating this policy will be subject to cancellation of their sponsorship without refund and may not be invited to participate in future forums. Sponsoring companies are not permitted to promote the company outside the contracted exhibit space. All marketing must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries, both inside and outside of the venue. Show management reserves the right to remove individuals or discard display materials that do not comply with these guidelines. Any attendee who is observed to be soliciting business in the aisles or other public spaces, or in another company's booth, will be asked to leave immediately.
WHAT IS SUIT CASING?
Suit casing is a business practice in which unethical companies will gain access to an event by obtaining some type of event credential (attendee badge) and then solicit business in the aisles or other public spaces used for the conference. This practice skirts the support of the organizer and the industry. Attendees that sell to exhibitors or other attendees, but don't purchase a badge, are suit casing. Typically, suit casers approach people in the public areas of the show, such as registration and food-service areas, or aisles, and hand out brochures or other marketing collateral. This includes the hotels. This is expressly prohibited at most shows since again, these people are poaching the attendees that exhibitors have paid to see.
WHAT CAN YOU DO?
Attendees can report any observed violations to the exhibits manager, or GridTECH staff, or conference security. The exhibits manager will investigate all complaints of suit casing. GridTECH recognizes that suit casing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, or any other public place in proximity to our event. For the purposes of this policy, suit casing violations may occur at venues and at other events. It is, for this reason, GridTECH staff must be informed of any hospitality suites, and expressed consent must be given prior to the event.
Code of Ethical Conduct
Clarion Events, Inc. (“Clarion”) prides itself on providing an inclusive and supportive environment where all people are treated with dignity, decency, and respect. Clarion expects all parties associated with its events to behave appropriately throughout the year, and requires that all individuals associated with its events act in a considerate, respectful, and collaborative manner. Demeaning, discriminatory, or harassing behavior and speech are not permitted. While involved with Clarion or GridTECH Connect Forum, we ask that you use best efforts to be mindful of your surroundings and of your fellow participants, and to alert event venue security or GridTECH Connect Forum staff if you notice a dangerous or harassing situation or someone in distress.
UNACCEPTABLE CONDUCT:
All who participate in any Clarion event deserve respectful treatment, regardless of the capacity in which they are attending or participating. Unacceptable behaviors include, but are not limited to, the following: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. Clarion prohibits any and all offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; unwelcome physical contact or attention. Attendees often combine professional activities with social interaction, and while GridTECH Connect Forum encourages such networking and strengthening of connections between participants, GridTECH Connect Forum reserves the right to remove anyone who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event, and anyone whose social attentions become unwelcome toward a staff member, attendee, exhibitor, or any other person associated with the event. Event participants are not permitted to bring firearms to the event.
CONSEQUENCES OF UNACCEPTABLE BEHAVIOR:
Unacceptable behavior will not be tolerated at the events whether by attendees, media, speakers, volunteers, organizers, venue staff, sponsors, exhibitors, or anyone else even remotely related to the event. Anyone asked to stop unacceptable behavior is expected to comply immediately. GridTECH Connect Forum, at its discretion, may remove and bar those who violate this Code from continued attendance or participation in some or all of the events in its sole and absolute discretion, without refund of any fees paid, and may bar violators of this Code from attendance or participation of any future Clarion events in its sole and absolute discretion.